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Host Department & Supervisor Responsibilities

The host supervisor should work out a program plan with the visitor before their arrival. The start and ending dates need to be discussed. If UT is employing the visitor, the details of that employment such as salary and any benefits need to be clearly understood by the visitor. If the visit includes the possibility of an extension, the conditions for any extension need to be clarified.


The specific street address of the planned activity needs to be clear. If a second or third site will be routinely used, that must be reported on the request form. Immigration requires an address that would allow an immigration officer to walk in and find the visitor at work.

Financial support

UT currently allows only 25 percent of the total minimum support to be from personal funds (savings). Paid sabbaticals are not considered personal funds.  All the support for accompanying dependents may be from personal fund sources.

English ability

The visitor must have English ability so that they can carry on the purposed program. In addition, they must have adequate English to carry out routine tasks such as shopping.