It is mandatory that all new international scholars and employees check-in with CIE as soon as possible after arriving in Knoxville.
During check-in we will create your CIE file with copies of the scholar’s immigration documents, and you will be required to fill out a biographical form and provide proof of insurance.
Below you will find more information about check-in and the orientation programs. If scholars do not check-in with the CIE, their program will be terminated.
International Scholar Arrival Checklist
Check-in with CIE
- Scholars do not need to schedule a meeting to check-in. Please come to the CIE office (1620 Melrose Avenue) between 1pm and 4pm on Mondays through Fridays to check-in (Please note that we are closed for official UT holidays).
- Bring your dependents’ and your:
- Permanent Record Form
- Proof of Insurance
- You should print out and save a copy of your I-94 document.
- The Permanent Record Form can be found at our forms’ page: http://international.utk.edu/forms/ under “J1 Scholar/Intern.”
- If you are unsure on how to fill out some forms, ISSS staff can help you at check-in, but please try to fill in as much information as possible.
Check-in with your host department
- Get added to the UT system (Can take up to 5 business days)
- See if your host department is providing health insurance
- If your department is not providing health insurance, you will still need to enroll in one of UT’s health plans.
- To enroll, simply complete the health insurance enrollment form (this can also be found on our forms’ page) and submit the completed form to your host department. The host department needs to mail the enrollment form, not the visitor.
- Please be sure to send us a copy of your proof of insurance.
- Per federal immigration regulations, both you and your dependent(s) are required to have health insurance covering your entire stay here in the United States.
- All visiting scholars must be covered by one of UT’s health insurance plans.
- Once you have obtained health insurance for both you and your dependent(s), please forward a copy of your proof of coverage to firstname.lastname@example.org.
Volcard and NetID
Social Security Card
Don’t forget to attend Scholar Orientation!
International Scholar Orientation
All scholars are highly encouraged to attend scholar orientation. If you choose to attend orientation, a date will be assigned to you at check-in. During orientation we will discuss immigration regulations, health insurance, taxes, and answer any questions you may have.
Date: A date will be assigned to you at check-in. The program is normally offered on Fridays at 1:00 p.m. and lasts about two-and-a-half hours.
Purpose: The program is designed for those who are new to the US, UT, and Knoxville. Other international employees or visitors who are new to UT are welcome to participate as well.
Topics: US immigration laws; tax laws; US healthcare and insurance system; Tennessee state laws; and things needed to settle in at UT and Knoxville.
New Employee Orientation (Offered by Human Resources)
The hiring department should make a reservation for the new employee to attend New Employee Orientation. Please contact the Office of Human Resources to schedule orientation.
Most people who will be employed by UT (with a salary) will be required to attend New Employee Orientation, which is normally offered on Monday mornings in the UT Conference Center.
The program is offered to all new employees, and it will provide information about employee insurance, retirement benefits, and other employee benefits.
The CIE International Scholar orientation program is different from, and in addition to New Employee Orientation.